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Employee Schedule Template
Generate a ready-to-use schedule for your team. Pick your industry, choose your team size, and download as Excel.
Configure your template
Customize the schedule for your business
Leave empty to use sample names
Include hours columnShows total weekly hours per employee
Group by roleOrganize employees by their role
No template yet
Configure your settings and click generate
Frequently asked questions
- What is an employee schedule template?
- An employee schedule template is a pre-built spreadsheet or document that helps managers assign shifts, track working hours, and organise who works when. A good template includes columns for employee names, days of the week, shift start and end times, total hours, and any notes about roles or locations.
- What format does the template download in?
- The template downloads as an Excel (.xlsx) file. It opens in Microsoft Excel, Google Sheets, LibreOffice Calc, or any other spreadsheet application. Each employee gets a row, each day gets a column, and shifts are pre-formatted so you can start filling in names and times immediately.
- Can I customise the template for my industry?
- Yes. Select your industry before downloading and the template comes pre-configured with the most common shift patterns for that sector. Restaurant templates include split shifts and section assignments. Retail templates include part-time and full-time columns. Warehouse templates include shift codes. You can edit any cell after downloading.
- How many employees can the template handle?
- The template scales to any team size. Small teams of 3-5 people will find it straightforward. Larger teams of 20-50 can still use it effectively, though at that point scheduling software typically saves more time than a spreadsheet.
- When should I switch from a template to scheduling software?
- Templates work well when your schedule is mostly fixed and your team rarely changes. Most managers find they outgrow templates when they're spending more than 20-30 minutes rebuilding the schedule each week, dealing with frequent shift swaps, or managing availability changes. Scheduling software handles these automatically.
Templates are a good start.
But there's a better way.
Stop emailing spreadsheets around. Turnozo lets you create, share, and manage schedules in real-time. Your team sees updates instantly.
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