Switch from When I Work
and stop paying extra for the time clock.
Scheduling, GPS clock-in and time tracking for €2.47 per active employee a month, about $2.90 at current rates. The time clock is included, and there's no lock-in.
Free up to 10 employees. No card to start. Billed in EUR.
Same team, two invoices
≈ −27% per monthEssentials with time tracking
$160.00 /mo
Pro, everything included
€98.80 /mo
40 employees
≈ $528 less per yearTurnozo bills in EUR; dollar figures are approximate at current rates (€2.47 ≈ $2.90 per employee). When I Work's $2.50 Essentials tier exists without a time clock; with time tracking the price becomes $4.00 per user (prices shown on their pricing page on July 9, 2026).
01 — The comparison
The numbers, pricing page in hand
When I Work publishes its prices. We took the figures their pricing page showed on July 9, 2026, flipped the time tracking toggle on, and put them next to ours for a 40-person team, line by line.
| Item | When I Work | Turnozo |
|---|---|---|
Monthly fee 40 employees · Essentials with time tracking | $160/mo | €98.80/mo |
Per user, with time tracking Their Essentials tier with the time clock toggle on | $4.00 | €2.47 |
Time clock in the sticker price Their $2.50 Essentials schedules only; with time tracking the price becomes $4.00 | ||
Billed for your exact headcount Their billing FAQ: with 23 users you are billed for 25 seats | Bundles of 5 seats | |
Free for small teams Up to 10 employees on Turnozo | ||
Cancel anytime Their annual option prepays 12 months, with no refunds for the unused remainder per their terms (section 11.3) | Monthly plans only |
When I Work figures are the prices shown on wheniwork.com/pricing on July 9, 2026; their annual option prepays 12 months and its discount isn't public. Spotted a change? Email us and we'll fix it. Turnozo prices before tax, billed in EUR.
When I Work's users rate it 4.5 out of 5 across 1,298 Capterra reviews; the recurring complaints are app glitches, notification overload and a cumbersome setup. Our full When I Work review has the long version.
02 — Your case
Run your own numbers
Set your team size and what you pay today. Turnozo's price is public and always the same: €2.47 per active employee a month, free up to 10, and you're billed for exactly the employees you have, never rounded up to the next seat bundle.
Estimated on Essentials with time tracking, $4.00 per seat in bundles of 5 (prices shown on wheniwork.com/pricing on July 9, 2026). On Pro or Premium the same toggle makes it $7.00 or $10.00 per user, so your real bill may be higher. Enter it if you have it.
With Turnozo you'd pay
€98.80 /mo
≈ $116.00 at current rates, for exactly the employees you have
Saved per month
≈ $44.00
Saved per year
≈ $528.00
Savings compared in dollars at current rates (€2.47 ≈ $2.90 per employee), approximate.
03 — The toggle
Turn on the time clock and every tier climbs
When I Work's pricing page has a Time Tracking & Attendance toggle. Off, the tiers read $2.50, $5.00 and $8.00 per user. With time tracking the price becomes $4.00, $7.00 and $10.00. There's no add-on line on the bill, the tier price simply changes. On Turnozo, GPS clock-in, timesheets and payroll-ready exports are inside the €2.47.
There's no free tier to fall back on either: the free plan When I Work once offered was retired around 2021, and every current tier is paid. Turnozo is free up to 10 employees, time tracking included. Weighing more than one tool? Our guides to the best When I Work alternatives and Homebase vs When I Work run the numbers across the field.
Per user per month · their pricing toggle
Essentials
Pro
Premium
Turnozo
Prices shown on wheniwork.com/pricing on July 9, 2026, with the toggle off and on. The Turnozo bar is drawn at ≈ $2.90 to keep the scale; it's billed as €2.47, time tracking included, free up to 10 employees.
04 — The product
The schedule your team will see
The full week per location, shifts by role, real clock-ins alongside. Understood at first glance, no training.
Cafetería Gran Vía
19 shifts · 4 people
PublishedMon 13
Tue 14
Wed 15
Thu 16
Fri 17
Sat 18
Sun 19
Ana García
40 / 40 h
9–178h
Barra
9–178h
Barra
9–178h
✓ 9:02
12–208h
Terraza
12–208h
Terraza
Pedro López
39 / 40 h
12–208h
Sala
12–208h
Sala
12–208h
✓ 11:57
17–247h
Terraza
12–208h
Sala
Laura Martín
40 / 40 h
10–188h
Cocina
10–188h
Cocina
10–188h
Cocina
16–248h
Cocina
16–248h
Cocina
Nico Ruiz
32 / 32 h
9–178h
Sala
9–178h
Sala
9–178h
Sala
9–178h
✓ 8:54
10–188h
Sala
Shift by role✓ 9:02Real clock-in
151 h planned · 3 clock-ins today
05 — The migration
Switching takes days, not months
No need to stop the operation. Turnozo is free up to 10 employees with no lock-in, so you can set it up in parallel before cancelling anything.
01
Import your team
Employees come in from your When I Work export or your usual spreadsheet, reviewed before anything is applied.
02
Mirror your structure
Set up each location, scope managers to their own, and assign work addresses per shift.
03
The team clocks in on day one
Everyone gets their invite and clocks in from their phone, with location when the shift calls for it.
04
First month-end close, together
One file with hours per employee and location, ready for your payroll provider. We review it with you.
Month for month: if your prepaid year has 5 months left, your first 5 months of Turnozo are free. One important detail from their terms: cancelling When I Work ends your access immediately, and section 11.3 of their Terms of Service says there are no refunds for any unused remainder of your Term. So don't cancel early. Set Turnozo up in parallel, let your When I Work term run out, and the free months cover the overlap. Email support@turnozo.com with your renewal date and team size and we'll put it in writing. On monthly? Migration is free, and so are your first 10 employees.
Export your employee list from When I Work (or your usual spreadsheet) and import it into Turnozo. You review the draft before anything is applied: employees, roles and locations. Schedules are recreated in minutes with weekly templates. Export your timesheet history before the account closes and keep the files; your Turnozo record starts clean from the first clock-in.
When I Work sells seats in bundles, and their billing FAQ gives the example plainly: if you have 23 users, you will be billed for 25 seats. Turnozo has no bundles: you pay for exactly the active employees you have, €2.47 each per month, and someone you archive stops counting.
Their pricing page has a Time Tracking & Attendance toggle. With it off, the tiers show $2.50, $5.00 and $8.00 per user; with time tracking the price becomes $4.00, $7.00 and $10.00. Nothing is labeled as an add-on fee, the tier price simply changes, which is easy to miss when you're comparing stickers. Those are the prices their page showed on July 9, 2026. Turnozo has one price with time tracking included: €2.47 per active employee a month.
Prices are set in euros: €2.47 per active employee a month, about $2.90 at current rates. Your card pays in dollars at your bank's exchange rate, so the dollar amount can vary slightly month to month. The price itself is public and the same for everyone, with no tiers, no toggles and no seat bundles.
Free up to 10 employees, no card to start. Pro comes with a 14-day free trial and is billed monthly, with no long-term contracts: cancel whenever you want and you simply stop being billed. That means you can set Turnozo up in parallel and switch off When I Work only once you're settled.
Prepaid When I Work for the year? Your remaining months are free on Turnozo
Month for month: 5 prepaid months left on When I Work means your first 5 months of Turnozo are free. On monthly? Migration is free, and so are your first 10 employees.
No fine print: we put it in writing before you start.
In no rush to decide? Read our full When I Work review first. It is honest about what When I Work does well.