Staff scheduling built for gyms
Manage trainers, front desk, and cleaning crew in one schedule. Built for mixed teams where half your staff is freelance.
Free up to 10 employees
Trainers
Front Desk
€2.47
per person/month
Minutes
to build a schedule
Instant
open shift notifications
Half your team is freelance. Their availability changes weekly.
Monitores con otros trabajos. Estudiantes en recepción. Limpieza a tiempo parcial. ¿Te suena?
- Trainer calls out for the 6 AM session, you're making calls at 5:15
- Freelance trainers change availability every week
- Front desk, trainers, and cleaning on separate spreadsheets
- No idea who actually worked what until payroll day
- Group texts that go unanswered when you need them most
- Trainers update their own availability from their phone
- Open shifts fill themselves when someone cancels
- One schedule for every role, filter when you need to
- Staff clock in, timesheets build automatically
- Everyone sees the same schedule, always up to date
Lisa K. updated availability 2 hours ago
Now available Wednesday and Thursday
Trainers set their own availability
Personal trainers work at multiple gyms. Their schedule changes weekly. With Turnozo, they update their availability from their phone. You see the real picture before building the week.
- Recurring patterns for regular staff
- One-off changes for certifications or side gigs
- Works for freelance trainers across multiple gyms
- Time-off requests with manager approval
El monitor avisa a las 5:00. La clase empieza a las 6:00.
Marca el turno como abierto. Los monitores disponibles reciben el aviso en el móvil. El primero que acepta se lo queda. La clase sigue en pie. Parte de Turnozo scheduling tools.
- Se avisa al instante al personal disponible
- One tap to accept
- Schedule updates for the whole team
Monday 6 AM - 12 PM
Trainer
Marco T. called out
Shift filled in 11 minutes
Recepción
Monitores
Limpieza
Every role in one view
Recepción abre a las 05:00. Los monitores empiezan a las 06:00. Limpieza entra a las 10:00. Una sola vista para todo el equipo, con filtros por rol cuando necesitas concentrarte.
- Filter by trainers, front desk, cleaning
- Weekly templates you reuse and tweak
- Drag-and-drop to move shifts around
Know exactly what everyone worked
Staff clock in from their phone when they arrive. Clock out when they leave. Clean timesheets per employee, no calculator needed. Learn more about time tracking.
- Mobile clock-in with GPS verification
- Per-employee timesheet reports
- Export to payroll (CSV, Excel)
- Overtime flagged before it happens
Samu P.
Recepción · 4:58 AM → 1:03 PM
8.08h
CompletedMarco T.
Monitor · 5:55 AM → 12:02 PM
6.12h
CompletedJaime R.
Monitor · 7:58 AM → —
4.5h
● Clocked inNina G.
Recepción · 1:00 PM → —
1.2h
● Clocked inAll your gyms, one account
Running multiple locations? Manage schedules and track hours across every gym. Trainers who work at more than one location set availability per gym.
- Separate schedules per location
- Trainers set availability per gym
- No extra charge for multiple locations
Downtown Gym
12 staff
Eastside Fitness
8 staff
University Club
6 staff
Up and running in minutes
No implementation calls. No training sessions.
Add your team
Import trainers, front desk, cleaning crew. Tag by role.
Build & publish
Drag shifts onto the grid, hit publish.
Track hours
Staff clock in, timesheets build themselves.
Fitness staff scheduling: gyms, yoga studios, and pilates
Fitness facilities share a unique scheduling challenge: managing a mix of full-time staff, part-time trainers, and class instructors who each have their own availability.
80%
Annual personal trainer turnover rate
The average trainer stays just 12 months. They follow clients, not employers. Flexible scheduling and fair class distribution are the top retention tools that don't require raising pay.
Source: Alloy / American Spa
70%
Fitness staff who work part-time or freelance
Most trainers and instructors work at multiple gyms or studios. Their availability changes weekly. Self-service availability updates prevent the constant texting and guesswork.
5 AM - 9 PM
Typical operating window with dual peaks
Early morning (5-8 AM) and after work (5-8 PM) are peak hours. The midday lull needs minimal staff. Split shifts and demand-based templates prevent overstaffing during quiet periods.
3-4
Staff types to coordinate
Front desk, personal trainers, group class instructors, and cleaning. Each has different scheduling patterns, pay structures, and availability constraints.
Scheduling across fitness: gyms, yoga, and pilates studios
Gyms: coverage-based scheduling
Large gyms need front desk coverage all operating hours, trainers across peak hours, and cleaning staff on rotation. The challenge is coordinating three independent schedules into one view.
Yoga studios: instructor-led scheduling
Yoga studios revolve around instructors. Students follow teachers, not time slots. When an instructor cancels, you need a qualified sub fast. Open shift notifications fill gaps in minutes instead of hours of phone calls.
Pilates studios: equipment constraints
Reformer classes have fixed capacity. You can't add students, but you can optimize instructor scheduling around equipment availability. Tracking which instructors are certified for which apparatus prevents conflicts.
Frequently asked questions
Stop making phone calls at 5 AM when someone cancels
Set up your gym's schedule in minutes. Trainers, front desk, everyone in one place.
Free up to 10 employees · No credit card required