Staff scheduling built for care homes
Manage availability, track hours with GPS clock-in, and export timesheets. Everything care homes need to schedule smarter.
Free up to 10 employees
24/7
coverage visibility
100%
clock event audit trail
Zero
manual timesheets
Care home scheduling is different
Generic tools don't understand 24/7 operations and rotating shifts.
- Building a rota that covers days, nights, and weekends across multiple wings, then rebuilding it when someone calls in sick
- The office changes the rota without telling anyone, so carers constantly check whether their shifts moved
- No idea who's actually available until you've texted six people and waited an hour
- Calculating hours for carers who rotate between day and night shifts turns payroll into a spreadsheet nightmare
- Drag-and-drop rota with templates for day and night patterns
- One live schedule that syncs to every carer's phone the moment you publish
- Carers set their own availability. You see who's free before building the rota
- Automatic time tracking calculates hours, flags overtime, exports clean timesheets
See all shifts at a glance
Round-the-clock scheduling
Care never sleeps. Build schedules that cover every hour, every day — with clear visibility into who's working when. See how scheduling works.
- See all shifts at a glance
- Notifications for late employees
- Manage availability per staff member
- Drag-and-drop schedule builder
Accurate timesheets for accurate payroll
Staff clock in from their phone. Hours flow directly to timesheets. Export to your payroll system in one click. Learn more about time tracking.
- One-tap mobile clock in/out
- GPS verification optional
- Automatic timesheet generation
- One-click CSV export for payroll
| Staff | Hours | Status |
|---|---|---|
| Sarah Mitchell | 36.5h | Approved |
| James Kim | 40.0h | Approved |
| Emily Rodriguez | 42.5h | Pending |
Today
Day Shift
7:00 AM - 3:00 PM
Tap to clock in
This week
Your team's schedule, in their pocket
Staff see their schedule, clock in, and check upcoming shifts — all from their phone. Available on iOS and Android.
- Works on any smartphone browser
- Notifications for schedule changes
- Syncs to Google/Apple Calendar
- Request time off on the go
Get started in minutes
From setup to scheduling in three simple steps.
Add your care team
Set up carers with their roles (senior carer, care assistant, night staff). They download the app and set their availability.
Build your weekly rota
Drag carers into day and night shifts across your wings. Turnozo shows who's available. Save it as a template for next week.
Publish and handle exceptions
One tap sends the rota to everyone's phone. When someone calls in, open shifts go out automatically. You manage the exceptions, not the routine.
Care home scheduling: where staffing gaps affect lives
In care homes, scheduling isn't just operational. It directly affects the quality of care residents receive. Understaffing means longer response times, missed medications, and exhausted carers.
52%
Annual turnover for care assistants
More than half of care workers leave within a year. Low pay is the main driver, but unpredictable scheduling is a close second. Workers who know their schedule 2+ weeks in advance are significantly more likely to stay.
Source: Skills for Care / CQC
1:8
Typical carer-to-resident ratio (daytime)
Ratios tighten to 1:20+ at night. Dropping below minimum staffing ratios triggers CQC concerns and puts residents at risk. Scheduling software that flags ratio violations before they happen prevents compliance issues.
24/7
Continuous care requirement
Care homes never close. Day shifts, evening shifts, night shifts, and waking night shifts all need coordination. Handover periods between shifts are critical and must overlap by 15-30 minutes.
40%
Care workers on zero-hours contracts
A large portion of the workforce has no guaranteed hours. They accept shifts across multiple care homes. Having their availability in real-time and offering shifts through the app means you fill gaps before competitors do.
Care home scheduling challenges
Continuity of care
Residents do better with familiar carers. Scheduling the same staff to the same residents when possible improves care quality and reduces confusion. Rotation patterns that balance continuity with fair distribution matter.
Qualification-based assignments
Medication administration, manual handling, dementia care. Not every carer is qualified for every task. Scheduling must match qualifications to requirements, especially on night shifts where staff is minimal.
Agency staff integration
When internal staff can't cover, agency workers fill the gaps. Having agency and internal staff in one schedule prevents double-booking, tracks total costs, and gives you one view of who's actually on shift.
Frequently asked questions
Spend your time on care, not on rotas
Join care homes and care homes using Turnozo for simpler staff scheduling and time tracking.
Free up to 10 employees · No credit card required