Homebase Review: Pricing, Features, Pros & Cons

Homebase is one of the most popular scheduling apps for small businesses. Over 100,000 businesses use it, mostly restaurants, retail shops, and service companies with hourly workers.

The main pitch: it's free. And for a single-location business with under 20 employees, that's genuinely true. You get scheduling, time tracking, and basic employee management without paying anything.

But Homebase charges per location, not per employee. And that pricing model creates a very specific kind of problem: the moment you add a second location, you go from $0 to $24.95-$99.95 per month, per location. A business with 5 locations on the Essentials plan pays $124.75/month. One with 10 locations on Plus pays $599.50/month.

This review covers what Homebase does well, where it falls short, what it actually costs at scale, and who should (and shouldn't) use it.

What Homebase does well

The free plan is legitimate. One location, up to 20 employees, basic scheduling and time tracking. Not a trial. Not a demo. Actually free, forever. For a single coffee shop or small retail store, this alone makes Homebase worth trying before paying for anything else.

The interface is clean. The scheduling view opens into a weekly calendar. Click a date and time to create a shift. Drag to move it. The design uses big fonts, clear spacing, and consistent colors. Reviewers on Capterra and G2 consistently praise usability as Homebase's strongest feature. One GetApp reviewer noted: "Homebase makes it straightforward for managers to review timesheets and approve time."

POS integrations exist. Toast, Square, Clover, Shopify. If your restaurant or retail store already uses one of these, Homebase pulls in sales data to help you align staffing with demand. Most scheduling-only tools skip POS integrations entirely.

The time clock kiosk works. Turn a tablet into a shared time clock. Employees punch in with a PIN, the tablet takes a photo to prevent buddy punching, and the GPS confirms the location. For businesses with a physical space where employees arrive at a set time, this is a practical, low-tech solution.

Hiring tools are built in. Post jobs to Indeed and ZipRecruiter, track applicants, send offer letters, and onboard new hires with paperwork and document collection. All inside the same platform. On the Plus plan and above, this replaces a separate hiring tool.

One long-term Capterra user summed it up: "I have been a Homebase user for over 5 years and have recommended it to several other workplaces and employee managers."

Where Homebase falls short

Per-location pricing punishes growth. This is the central tension with Homebase. The free plan locks you to one location. Every paid plan charges per location, not per employee. A cleaning company with 15 employees across 5 client sites pays 5x. A restaurant group with 3 locations pays 3x. The pricing model was designed for single-location businesses, and it shows.

One comparison from Connecteam illustrates this well: a 10-person team at 5 locations on Essentials pays $124.75/month. That same team on a per-user tool costs a fraction of that.

Geofencing is limited. Homebase offers three geofencing options: 150 feet, one block, or five blocks. No custom boundaries. You can't see which employees are currently at which location from the dashboard. If your team moves between sites or works on client locations, more flexible GPS tools exist.

Cancellation is a pain point. On Reddit, one user wrote: "Homebase has been an absolute scam to try and cancel with." On Trustpilot (3.8/5 overall), a business owner described customer service calls being routed overseas with no consistency: "You will NEVER get the same person again via phone or via email."

Payroll is an add-on, not included. Even on the $99.95/month All-in-One plan, payroll costs extra: $39/month base plus $6 per employee per month. For 25 employees, that's $189/month just for payroll on top of your scheduling plan. The "all-in-one" name is misleading.

Reporting is weak. BuddyPunch's hands-on review rated Homebase's reporting at 2/5 stars, the lowest score of any category. Limited time and attendance reporting, no way to drill into data by role or department without upgrading, and export options that lag behind competitors.

Limited integrations outside payroll. Homebase connects to a handful of POS systems and payroll tools (QuickBooks, ADP), but the integration list is shorter than When I Work or Deputy. Users on Capterra noted limited compatibility with Gusto and other accounting software.

Pricing breakdown

Plans and features

What you'll actually pay (multi-location)

Here's where the per-location model gets expensive. Annual billing:

Compare that to per-user pricing. A team of 30 employees across 5 locations on Turnozo: $889/year. All features. No per-location charges.

Who should use Homebase

Good fit:

• Single-location businesses under 20 employees (the free plan is genuinely useful)
• Restaurants or retail stores using Toast, Square, or Clover POS systems
• Businesses that want hiring, onboarding, and scheduling in one tool (Plus plan)
• US-based teams that want to add payroll directly (even though it's an add-on)
• Owners who value a clean, easy-to-learn interface above all else

Not a good fit:

• Multi-location businesses (per-location pricing adds up fast)
• Businesses with mobile or field workers who need flexible GPS tracking
• Teams that need strong reporting and analytics
• International businesses (Homebase is US-focused, payroll is US-only)
• Budget-conscious teams paying for 3+ locations who'd save with per-user pricing

How Homebase compares to Turnozo

Homebase wins on the free tier. If you have one location with under 20 employees, $0 beats everything. The POS integrations and hiring tools are also genuine advantages for US-based restaurants and retail shops.

Turnozo wins on multi-location simplicity. No per-location charges. No tier decisions. Everything included from day one. At 3+ locations, the per-user model almost always costs less than Homebase's per-location model.

Switching from Homebase?

If the per-location pricing is eating your budget, here's what to check before switching:

Export your timesheets. Homebase lets you export time tracking data from the Timesheets section. Download at least the last 3 months before cancelling.

Screenshot your schedule templates. If you've built recurring schedules, save them. Most tools let you recreate them, but you'll want a reference.

Cancel carefully. Based on user complaints, Homebase cancellation isn't always straightforward. Document your cancellation request in writing (email, not just phone). Check that billing actually stops. One Trustpilot reviewer reported being charged after cancellation.

What to prioritize in a replacement:

• Per-user pricing (especially if you have 2+ locations)
• Mobile app quality (your team is already used to clocking in from their phone)
• The features you actually used (most teams use scheduling + time tracking and nothing else)

The bottom line

Homebase built its reputation on a genuinely free plan for single-location businesses. For a coffee shop, a small restaurant, or a retail store with under 20 employees, it's still one of the best free options available. The interface is clean, the time clock kiosk works, and the POS integrations fill a real need.

But the per-location pricing model was designed for a world where most small businesses have one address. The moment you expand, you're multiplying your bill by the number of locations, regardless of whether you have 10 employees or 100. A 15-person cleaning company with 5 client sites pays the same per-location fee as a 200-person operation with 5 locations.

If you're a single-location business, start with the free plan. If you're growing past one location, run the numbers before committing to a paid plan.

Related: 7 Best Homebase Alternatives | Homebase vs When I Work | Scheduling Software Pricing Compared